Privacy Policy

This policy explains what happens to personal data you send through civilofficehub.com.

Who I am

Mustafa Soysal, an independent civil engineer based in Istanbul, Türkiye, is responsible for your data. You can reach me at the email address on the contact page.

What I collect

• Contact details: name, email address, and optionally phone number and company.
• Enquiry details: the services you select, project type, location, scale, timing, your description and any file-sharing link you provide.
• Security data: a verification token created by the spam protection on the form, and your IP address in server logs.

The site does not use advertising or tracking cookies and does not build visitor profiles. See the cookie notice.

Why I use it

Purpose	Legal basis
Replying to your enquiry and preparing a proposal	Steps taken at your request before a contract (GDPR Art. 6(1)(b))
Performing a service agreement if we work together	Contract (Art. 6(1)(b))
Keeping the form free of spam and abuse	Legitimate interest (Art. 6(1)(f))
Keeping accounting records	Legal obligation (Art. 6(1)(c))

Turkish law (KVKK) also applies; see the KVKK notice.

Who processes it

• Cloudflare, Inc. hosts the site, runs the form endpoint and provides spam protection (Turnstile) and cookie-free analytics.
• Cloudflare Email Routing forwards the enquiry to my mailbox, which is hosted by Google LLC (Gmail).

No automatic confirmation email is sent to you; the confirmation appears on screen.

These providers may process data outside your country, including in the United States, under their own data protection terms.

How long I keep it

Enquiries that do not lead to work are deleted at the latest two years after they arrive. If we work together, records are kept for as long as tax and commercial law requires.

Your rights

You can ask for access to your data, correction, deletion, restriction, portability, or object to processing based on legitimate interest. Write to the email address on the contact page. If you are in the EU or UK, you can also complain to your local data protection authority.